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Project Administrator


Our client, a national Engineering firm, has an incredible opportunity for a Project Administrator to work in their office and grow their career. The ideal candidate will be excited to work on a variety of projects for both public agencies and private clients. This is a long-term, direct hire role located in Portland, OR.


  • Generous bonuses and benefits
  • Collaborative and creative team environment
  • Focus on sustainability and contributing to the local community
  • Too many more to add…


  •  Provide direct support to Project Managers and Project team members
  • Prepare fee letters, specifications and reports using established templates
  • Process contracts and amendments
  • Proofread all documents prepared by project team members
  • Track project budgets and prepare monthly status reports
  • Assist with preparation of project deliverables (permit documents, RFI responses, coordinate technical Q/C reviews)
  • Work in project cost accounting system to set up new projects, run inquiries, and initiate project close-out process
  • Coordinate travel
  • Maintain electronic filing systems ensuring compliance with file naming guidelines and project folder structure
  • Other general administrative duties


  • High school diploma or equivalent required, associate degree preferred
  • 4+ years prior administrative experience with progression of responsibilities in a professional office environment
  • Self-motivated professional who takes initiative without direction
  • Strong organizational and multi-tasking skills
  • Excellent writing/editing/proofreading skills
  • Great attention to detail and follow through
  •  Positive attitude and demeanor
  • Proficient in MS Office programs including (Outlook, Excel, Word, and PowerPoint)
  • Knowledge of NewForma preferred
  • Experience in A/E/C industry preferred
  • Outstanding verbal and written communication skills, and experience working with staff on all levels
  •  Work sponsorship not available at this time. No third-party candidates considered for this position.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact

If you have any questions about our Reasonable Accommodation Policy, please feel free to email


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